OmniFocus

OmniFocus is a task manager for capturing actions, organizing projects, and deciding what to work on next. A keyboard shortcut adds tasks to your Inbox, where you can collect ideas before assigning projects, tags, and dates. Related projects can be grouped into folders, and tasks can include notes and file attachments.

Due dates track deadlines, while defer dates keep tasks unavailable until a later date. Repeat schedules handle recurring work, including patterns such as the first weekday of each month. Forecast shows upcoming actions alongside calendar events, and notifications can remind you when tasks are due or become available. The Review feature periodically prompts you to check projects and mark them as reviewed.

OmniFocus Pro adds custom views called Perspectives, which filter and group tasks using projects and tags. Its Focus Mode temporarily hides items outside your selected work. Pro also supports Omni Automation plug-ins and, on Mac, AppleScript for automating workflows and connecting with other apps.

Tasks sync across supported Apple devices using end-to-end encryption through Omni’s sync service or your own sync server. Browser access through OmniFocus for the Web requires Omni’s Sync Server, JavaScript, and an active internet connection. The web app does not include calendar event integration.